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To view the job description and duties, and to apply, visit https://www.governmentjobs.com/careers/wyoming/jobs/3970235/baas06-2023-00734-office-support-specialist-cheyenne?fbclid=IwAR0bp68VsrF_d6zBLWar3AGP6haruqeVFO2Atj4zhGxfll4VcPvpGEnY8SI  

GENERAL DESCRIPTION:  

Under limited supervision, performs a variety of tasks of executive level secretarial, administrative and fiscal tasks in support of the Executive Director and staff for the Wyoming Governor's Council on Developmental Disabilities.

ESSENTIAL FUNCTIONS:  The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

• General office management and organization

• Provide reception, information and referral; answer and redirect telephone calls

• Prepare mailings; make copies; send faxes; collate and bind materials; maintain agency records

• Prepare and/or present oral and written communication; create, type and/or edit documents; disseminate documents and correspondence

• Fiscal processing duties to include: work with Executive Director and Attorney General's Office fiscal staff to prepare, process and monitor payment of vouchers; receive transaction reports from state accounting system (WOLFS); review reports for accuracy; analyze, identify and correct errors; monitor agency budget; understand the RFP and Bid process for the state; and maintain financial and fiscal records according to accounting procedures and regulations

• Participate in the organization and planning arrangements for Council activities; work with venues for projects; write contracts

• Schedule travel arrangements and submit all appropriate state forms

• Work with Council staff and confer with staff from other agencies in regards to the Council's objectives and projects, exchange of information, and explanation of Council policy, procedures and practices

• Schedule and coordinate meetings; take and record minutes at meetings

• Record and file maintenance; compile information for periodic administrative reports; summarize information and respond to inquiries

• Research and respond to routine problems requiring knowledge of agency operation and policies

• Order supplies, and any other duties as assigned by the Executive Director

Qualifications

PREFERENCES:

Preference will be given to applicants with an associate's degree (typically in business) plus 1-3 years progressive work experience in business and office communications.

KNOWLEDGE:

• Knowledge of office procedures, filing, alphabetizing, English language and arithmetic

• Knowledge of modern office practices and procedures

• Knowledge and skills in computer use, webpages, word processing, spreadsheets, e-mail programs, fax machines, copiers, scanners, and calculators

• Knowledge of all types of office equipment and software programs

• Knowledge of assembling, sorting and distributing documents

• Knowledge of reviewing and editing documents for accuracy and completeness

• Knowledge of telephone etiquette and coordinating telephone and visitor traffic

• Knowledge of bookkeeping and accounting practices and the WOLFS System

• Knowledge of the principles and methods of gathering information

• Knowledge of governmental procurement principles, methods and procedures

• Knowledge of advanced research, analysis and compilation of data

• Knowledge of agency policies and procedures

• Knowledge of People First language and philosophies is beneficial

• Strong communication skill in working with the general public and other staff

• Strong organizational skills

• Skill in document preparation and editing

• Skill in office equipment use

• Skill in word processing applications on computers

• Skill in professional oral and written communication

• Ability to prepare reports and summaries of information

• Ability to work independently

• Ability to work with people with developmental disabilities

• Ability to work cooperatively with staff and the general public

• Ability to explain procedures to persons contacted by the office

MINIMUM QUALIFICATIONS:

Education:

Associate's Degree (typically in Business)

Experience:

0-2 years of progressive work experience (typically in Business Office communications) with acquired knowledge at the level of a Office Support Specialist I

OR

Education & Experience Substitution:

2-4 years of progressive work experience (typically in Business Office communications) with acquired knowledge at the level of a Office Support Specialist I

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.

• Special physical demands are not required to perform the work.

NOTES:

• FLSA: Non-Exempt

• Travel required

• Successful applicants are required to pass a criminal background investigation.

Supplemental Information

015-Attorney General - Wyoming Governor's Council on Developmental Disabilities

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.