Interested in joining the Council?
If you would like to apply to be a member of the council, please contact Shannon Buller by calling
(307) 777-7332 or email email@example.com
Looking for something new?
The Council is hiring!
To view the job description and duties, and to apply, visit https://www.governmentjobs.com/careers/wyoming/jobs/3970235/baas06-2023-00734-office-support-specialist-cheyenne?fbclid=IwAR0bp68VsrF_d6zBLWar3AGP6haruqeVFO2Atj4zhGxfll4VcPvpGEnY8SI
Under limited supervision, performs a variety of tasks of executive level secretarial, administrative and fiscal tasks in support of the Executive Director and staff for the Wyoming Governor's Council on Developmental Disabilities.
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.
General office management and organization
Provide reception, information and referral; answer and redirect telephone calls
Prepare mailings; make copies; send faxes; collate and bind materials; maintain agency records
Prepare and/or present oral and written communication; create, type and/or edit documents; disseminate documents and correspondence
Fiscal processing duties to include: work with Executive Director and Attorney General's Office fiscal staff to prepare, process and monitor payment of vouchers; receive transaction reports from state accounting system (WOLFS); review reports for accuracy; analyze, identify and correct errors; monitor agency budget; understand the RFP and Bid process for the state; and maintain financial and fiscal records according to accounting procedures and regulations
Participate in the organization and planning arrangements for Council activities; work with venues for projects; write contracts
Schedule travel arrangements and submit all appropriate state forms
Work with Council staff and confer with staff from other agencies in regards to the Council's objectives and projects, exchange of information, and explanation of Council policy, procedures and practices
Schedule and coordinate meetings; take and record minutes at meetings
Record and file maintenance; compile information for periodic administrative reports; summarize information and respond to inquiries
Research and respond to routine problems requiring knowledge of agency operation and policies
Order supplies, and any other duties as assigned by the Executive Director
Preference will be given to applicants with an associate's degree (typically in business) plus 1-3 years progressive work experience in business and office communications.
Knowledge of office procedures, filing, alphabetizing, English language and arithmetic
Knowledge of modern office practices and procedures
Knowledge and skills in computer use, webpages, word processing, spreadsheets, e-mail programs, fax machines, copiers, scanners, and calculators
Knowledge of all types of office equipment and software programs
Knowledge of assembling, sorting and distributing documents
Knowledge of reviewing and editing documents for accuracy and completeness
Knowledge of telephone etiquette and coordinating telephone and visitor traffic
Knowledge of bookkeeping and accounting practices and the WOLFS System
Knowledge of the principles and methods of gathering information
Knowledge of governmental procurement principles, methods and procedures
Knowledge of advanced research, analysis and compilation of data
Knowledge of agency policies and procedures
Knowledge of People First language and philosophies is beneficial
Strong communication skill in working with the general public and other staff
Strong organizational skills
Skill in document preparation and editing
Skill in office equipment use
Skill in word processing applications on computers
Skill in professional oral and written communication
Ability to prepare reports and summaries of information
Ability to work independently
Ability to work with people with developmental disabilities
Ability to work cooperatively with staff and the general public
Ability to explain procedures to persons contacted by the office
Associate's Degree (typically in Business)
0-2 years of progressive work experience (typically in Business Office communications) with acquired knowledge at the level of a Office Support Specialist I
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office communications) with acquired knowledge at the level of a Office Support Specialist I
Certificates, Licenses, Registrations:
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
Successful applicants are required to pass a criminal background investigation.
015-Attorney General - Wyoming Governor's Council on Developmental Disabilities
Click here to view the State of Wyoming Classification and Pay Structure.
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Capitol Hill Building
320 W. 25th St. Suite 119
Cheyenne, WY 82002
Phone: 307-777-7230 or 1-800-438-5791| Email: firstname.lastname@example.org