General protocols for attending an in-person committee meeting

• Do not attend a committee meeting in person if you are sick, have symptoms consistent with COVID-19, or are under a quarantine or isolation order due to a presumptive or confirmed case of COVID-19 or close contact exposure to COVID-19. To the extent possible, maintain a minimum of six feet between others attending the meeting at all times.

• If you attend a committee meeting in person and later test positive or are presumed positive for COVID-19 you must report your exposure to the LSO Director. This shall apply if the meeting occurred within two days before the onset of symptoms or two days prior to positive specimen collection for asymptomatic individuals.

• During public comment, if you would like to address the committee, you will be recognized and called on by the chairman.

• After the chairman has recognized you, please stand and address the chairman (i.e., "Mr./Madam Chairman"). Clearly state your name and the organization you represent when applicable.

• All comments, questions, and responses must flow through the chairman by addressing the chairman each time you wish to speak.

• View Management Council Policy 18-03 governing rules and standards of decorum and civility during legislative meetings.

Protocol for attending a virtual committee meeting

• All virtual committee meetings can be viewed on the Wyoming Legislature’s YouTube channel. You may access the Legislature’s YouTube channel here or by going to www.youtube.com and searching “Wyoming Legislature.”

• You can register to participate in the Zoom meeting for each committee by clicking the “testify” button provided for each committee meeting on the Legislature’s Calendar page. Those not wishing to offer testimony are encouraged to watch via the Legislature's YouTube channel due to the limited number of people who may be in the Zoom meeting.

• If you would like to address the committee in the Zoom meeting, use the “raise hand” function at the appropriate time when the chairman calls for public comment. Staff will then modify your attendee's credential at which point you will need to have video turned on and microphone unmuted. Following testimony, staff will modify your attendee's credentials again.

• Staying up to date

  • Sign up for the Legislature’s e-mail subscription service where you will receive notifications when public comment forms become available.

  • Follow the Wyoming Legislature on Twitter @WYLegislature

Providing written materials to the committee at an in-person meeting during the legislative session

• Entities or individuals who wish to submit written materials to a committee, please email the completed committee handout form and your documents to each member of the committee, and also email to legdocs@wyoleg.gov.

• In your email, please include the committee name, meeting date, document author, and document provider.

• Legislator email addresses can be found here.

• If attending a meeting in person, please give the handout form and a copy of your handout to the committee staff. Bring enough copies of your handout for the committee members, audience and staff. Please also email an electronic copy to legdocs@wyoleg.gov.

• Please email electronic handouts at least one day prior to the committee meeting.

Other helpful information

• The agenda for each committee meeting can be found on the Legislature’s website. Click here.

• If you wish to video record, audio record, or take photographs during the committee meeting you need to advise the chairman in advance of the meeting.

• If you plan to use large video or audio equipment, you will need to obtain advance approval from the committee chairman regarding the location of the equipment.

How do I make an effective presentation to the committee?

• Prepare a handout with a summary of your points, before you begin, hand out all of the copies to the chairman or committee staff.

• Be brief and don’t repeat what another speaker has said. If your statement is similar to previous comments, you may simply state that you agree with a previous speaker.