Vendor and Sponsorship Information
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Vendor Booth – General information:
**Conference information may change for 2025. Please check back frequently for updates.
Booth assignments are provided on a first-come, first-served basis.
Two registrations per table will be accepted.
Participating vendor staff need to register for the conference. A vendor code for this registration will be provided upon confirmation of vendor space.
Electronic outlets, secure spaced/locked spaces are available on a first come first serve basis.
DOOR PRIZES: We ask all vendors to donate one door prize to the conference.
You and/or your company will be acknowledged as the door prizes are awarded. Please attach a business card to the prize indicating who donated the prize.
All prizes will be kept in a locked area by council staff. Upon registration check-in, please give your prize to registration staff.
Set up: Vendors can set up their exhibits beginning at 10:30 a.m. on Wednesday October 8, 2025 and anytime after that.
Take down: The conference concludes around 1:00 p.m. Friday, October 10, 2025. The last chance individuals have to enter for door prizes is after the last breakout session, so we ask that vendors not take their exhibits down until after the last breakout session, or about noon on Friday.
Cost:
For profit: $300
Not for profit: $150
We require all booths to be maintained and staffed during peak conference times below:
*times subject to change upon final agenda
Wednesday, October 8, 2025
Vendor set-up
10:30 a.m. – 4:00 p.m.
Thursday, October 9, 2025
Day 1 Conference
Registration, attendees arrive and network 7:45 a.m. – 9:00 a.m.
Break 10:30 a.m. – 10:45 a.m.
Lunch 11:45 a.m. – 12:30 p.m.
Break 2:00 p.m. –2:15 p.m.
Wind down before the Banquet Award dinner 4:30 p.m. – 5:00 p.m.
Friday, October 10, 2024
Day 2 Conference
Attendees arrive and network 8:00 a.m. – 9:00 a.m.
Break 10:30 a.m. – 10:45 a.m.
Lunch and Door Prize Raffle, Final Remarks 11:45 a.m. – 1:00 p.m.
Included in the cost:
One (1) 8’x8’ display area, one (1) draped table and two (2) chairs
Registration and access to all preconference and conference sessions for two (2) vendor staff members
Conference provided meals for two (2) vendor staff members
Banquet dinner ticket for two (2)
Not included in the cost:
Travel and hotel accommodations are not included in the vendor space fee.
Hotel accommodations can be found by booking through the Red Lion Hotel and Conference Center directly for a discounted group rate using the group block of WGCDD or Wyoming Developmental Disabilities Conference. If the room block fills, please reach out to penny.davis2@wyo.gov at 307-777-3339. More information will also be posted as it becomes available on the conference page on the wgcdd.wyo.gov/wddc
Sponsorship levels
**Conference information may change for 2025. Please check back frequently for updates.
Basic: $100
Business logo in the conference program
Banquet Awards Dinner Table $500
Reserved table, seats 8 (does not include conference registration)
Bronze: $250
1/4 page ad in conference program
1 registration for full conference access including conference provided meals
2 banquet dinner tickets
Silver: $500
Half page ad in conference program
1 registration for full conference access including conference provided meals
2 banquet dinner tickets
1 Complimentary vendor table for registrant
Gold: $1,000
Full page ad in conference program plus company banner displayed at conference (sponsor must provide banner for display)
2 registrations for full conference access including conference provided meals
Reserved Banquet table, seats 8
Complimentary vendor table
Platinum: $2,500+
Full page ad in conference program plus company banner displayed at conference (sponsor must provide banner for display)
2 registrations for full conference access including conference provided meals
Reserved Banquet table, seats 8
Complimentary vendor table plus 1 additional complimentary registration for vendor
5 Minute promotional presentation before keynote speaker on Thursday afternoon.
Help someone attend - $175
1 registration for full conference access including conference provided meals
1 banquet dinner ticket
Please note:
All electronic logos and ad space will need to be provided to Penny Davis by emailing penny.davis2@wyo.gov by September 12, 2025 to ensure accuracy within the program.
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